Key Human Resources Compliance Dates for 2025

As the new year begins, staying on top of HR compliance deadlines is essential for organizations of all sizes. From employee benefits to payroll reporting, understanding the key compliance dates can help businesses avoid penalties and maintain smooth operations. The following highlights some critical HR compliance dates for 2025, as outlined in the article by PeopleKeep, “Key HR Compliance Dates.”

January 31, 2025: W-2 and 1099 Filing Deadline

Employers must distribute W-2 forms to employees and 1099 forms to independent contractors by January 31, 2025. This deadline ensures that workers have the necessary information to file their taxes accurately. Employers must also submit copies of these forms to the IRS by the same date.

February 28, 2025: Paper Filing Deadline for Form 1094-C and 1095-C

For Applicable Large Employers (ALEs) subject to the Affordable Care Act (ACA), February 28, 2025, is the deadline to submit Forms 1094-C and 1095-C via paper filing. These forms report health insurance coverage offered to employees. Businesses opting for electronic filing have until March 31, 2025.

March 2, 2025: Distribution of Form 1095-C to Employees

By March 2, 2025, ALEs must provide Form 1095-C to employees, detailing the health insurance coverage offered during the previous year. This form is vital for employees’ individual tax returns.

March 31, 2025: Electronic Filing Deadline for Forms 1094-C and 1095-C

For those submitting Forms 1094-C and 1095-C electronically, March 31, 2025, is the final deadline. Electronic filing is mandatory for employers submitting 250 or more forms.

April 15, 2025: Tax Filing Deadline

April 15, 2025, is the general tax filing deadline for individuals and businesses. Employers should ensure that all relevant payroll taxes, including Social Security and Medicare contributions, are accurately reported and paid by this date.

July 31, 2025: Form 5500 Filing Deadline

Employers sponsoring retirement plans, such as 401(k)s, must file Form 5500 by July 31, 2025. This form provides financial and compliance information about employee benefit plans. Businesses requiring an extension can file Form 5558 to move the deadline to October 15, 2025.

October 15, 2025: Extended Form 5500 Deadline

If an extension has been granted, the final date to submit Form 5500 is October 15, 2025. Employers should ensure all required documentation is complete and accurate to avoid penalties.

December 1, 2025: Open Enrollment Notices

For employers offering health insurance, December 1, 2025, is the deadline to distribute open enrollment notices. These notices inform employees of their coverage options and any changes for the upcoming plan year.

Ongoing Compliance Responsibilities

While these dates are critical, HR compliance is a year-round responsibility. Employers must regularly monitor updates to labor laws, ensure proper classification of employees and contractors, and maintain accurate records of workplace incidents and training. The Department of Labor (DOL) and other regulatory agencies often introduce new guidelines, making it essential to stay informed.

How Tammy from Klein HR Solutions Can Help

Navigating the complexities of HR compliance can be daunting, especially for small businesses or organizations with limited HR resources. Tammy, a professional at Klein HR Solutions, specializes in guiding HR teams and supporting businesses to meet their compliance needs efficiently.

Whether you need ongoing assistance to maintain compliance or hourly support for specific projects, Tammy can help. Her expertise spans employee benefits, payroll reporting, and labor law updates, ensuring your business is well-prepared for any regulatory changes.

To learn more about how Tammy can assist your organization, email her at [email protected] or visit www.kleinhrsolutions.com for a full list of services. Whether you have an established HR team or are starting from scratch, Tammy’s personalized approach ensures your business stays compliant and thrives.